Productivity Apps That Will Improve Your Workflow

1. Hive

Best For: Project management 

Hive Mobile App

Hive’s productivity platform is one of the best tools on the market. When synced with Hive’s desktop and web applications, the mobile app provides yet another way to improve work ethic and productivity throughout the day. With Hive, team members can check their to-do lists, communicate with one another in real time, collaborate on schedules, share files, and check up on the latest project progress.

In addition to the mobile app, Hive’s desktop and web applications have even more features to boost productivity. Every project can be viewed in multiple ways depending on someone’s personal work style– including Gantt Chart, Kanban Board, Calendar, and more. Updates are reflected across all project views so everyone can work how they want, and the whole team stays informed. Tasks assigned to you across all projects also populate in your own personal to-do list, therefore holding you accountable and helping you prioritize upcoming tasks.

Cost: Free to download. Packages start at $12/month per user

For: iOs, Android and Desktop

2. Todoist

Best For: Managing your to-do lists

todoist app

Todoist is a simple task manager app that allows you to record and group tasks together based on projects. Consider this an upgraded version of your traditional to-do list. In addition to recording and organizing your own tasks, you can use the app to collaborate with other people by sharing and assigning tasks.

Cost: Free for the basic version (limited number of projects); Premium version is $3.99 monthly or $35.99 annually

For: iOS, Android, Mac and Windows Desktop

3. Google Docs

Best For: Collaborating on documents

google docs app

Google Docs is one of the best tools for sharing documents and collaborating in real-time. This online word processor eliminates the need to save and send files back and forth throughout the writing and editing process. Depending on your settings, documents can be shared inside and outside of your organization. This lets team members work together from anywhere, reduces redundant documents, and helps minimize miscommunication. Google Sheets has similar benefits, such as the ability to import CSV into Google Sheets, which lets you keep all of your documents in one online hub.

Google Docs also has a comment feature for highlighting and making notes about a specific piece of text. Comments directed at specific users will also trigger an email notification to make sure everyone stays in the loop. To protect privacy and security, Google lets the document owner determine the editing capabilities of each user shared on the doc. You can online download the documents as PDFs and edit them online.

Cost: Free

For: iOS and Android

4. IFTTT (If This Then That) 

Best For: Automating tasks 

ifttt app

If This Then That (IFTTT) is an automation tool that seamlessly connects different apps and experiences. You can set up a range of different automations in IFTTT, from everyday tasks to more niche occurrences. For example, you can have google add a reminder to your calendar if it’s going to rain tomorrow or set a reminder to drink more water. If you want to get really creative, you can also do things like set it up to get a notification every time the International Space Station passes your house.

This app helps you automate repetitive tasks, which ultimately gives you more time to focus on other, more important aspects of your work.

Cost: Free

For: iOS and Android

5. Calendly

Best For: Scheduling meetings 

calendly app

Calendly helps you schedule meetings without the back-and-forth emails.

When you register for an account with Calendly, you’ll be asked to sync your calendar and choose your availability preferences, including time slots (15 min/30 min/45 min/etc) when you’re available. Then, when you need to schedule a meeting, you simply give the person your Calendly link and they can choose the best time slot for them. No back and forth. How amazing? There are also a number of Calendly alternatives you can check out which offer different functionalities at various price points.

Cost: Free for Basic Plan users. Upgrade to the Premium Plan for $8/month and the Pro plan for $12/month

For: iOS and Android


Best For: Focusing with music

brainfm app is an app that plays music designed for the brain to enhance focus, relaxation, meditation, naps and sleep within 10 to 15 minutes of use. It’s not a myth, certain types of music really can help you focus, relax and sleep better. uses scientific research to design and play music based on your desired outcome. Just turn on some tunes and let this app do the rest.

Cost: Free to download. Upgrades to Pro versions starting at $6.99

For: iOS and Android

7. Evernote 

Best For: Taking and organizing notes  

evernote app

If you prefer to take notes digitally, or often find yourself with a mix of handwritten and digital notes, Evernote is for you. Evernote is one of the best tools on the market for collecting all of your ideas and thoughts in one place. One cool aspect of Evernote is that it allows users to take photos of written notes and upload them to the app, in addition to taking notes directly on your device. The search function lets users browse all of their files– written or typed– thanks to handwriting analysis. Once your notes are in the app, you can organize them in notebook systems and filter them by adding tags. Evernote syncs seamlessly across your devices so you never “forget your notebook” at home.

Cost: Free to download. Premium versions starting at $4.99

For: iOS and Android

8. Forest 

Best For: Staying focused 

forest app

Forest is a great app for people who have a hard time putting down their phones and focusing on a single task. Whenever you want to focus, simply open the Forest app and plant a tree. This tree will grow as long as you are focused and not touching your phone. If you do exit the app at some point before the task is completed, your tree will die. Users can eventually turn these trees (and hard work) into an entire forest. To make it more fun, players are rewarded with additional tree species and calming sounds to accompany their forest collection. Even better, Forest has partnered with Trees For The Future, letting users redeem earned coins to plant trees in real life.

Cost: $1.99 with option for additional in-app purchases

For: iOS and Android

9. Toggl

Best For: Time tracking


Toggl is known for its clean and simple interface, which sets it apart from other time-tracking tools and makes it really easy and intuitive for users. Toggl Track, it’s specific time-tracking tool, is great for all different types of users, including developers, artists, and organizations of all size. In addition to basic time tracking tools, it offers features like custom reports and and billable hours, which can help improve any business. Using Toggl lets your business quantify how much time is spent on different activities and therefore help identify workflow inefficiencies. It’s also easy to use on-the-go, with apps available on mobile, desktop, and even on your browser.

Cost: Free for up to 5 users. Starter plan for teams beginning at $8 per user

For: iOS, Android, and Desktop

10. Engross

Best For: Pomodoro Timer

engross app

Engross is a time management app that helps improve your focus and manage distractions. One of the most notable features of the app is it’s Pomodoro technique timer. The Pomodoro technique helps improve productivity by breaking down work into smaller intervals, typically in the range of 25-30 minutes, which are each separated by mini breaks of just a few minutes. Engross’s timer lets users customize the intervals based on how long they want to work and how long they want to break.

Another helpful feature is the distraction tracker. Simply press a button on the screen every time you get distracted, and the app will compile statistics about when you are most distracted throughout the day.

Cost: Free for the basic app download.


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